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Providing of data from the National Record of Ordinary Passports
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 KEY INFORMATION

APPLICATION FORM (PDF / Word)

Payment of tax - Tax eliminated according to Law 1/2017

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REQUEST for the providing of data from the National Record of Ordinary Passports

According to the legal framework in force regarding citizenship, one of the tasks of the Passports General Directorate is the providing, upon the request of entitled natural or legal persons, the data on the Romanian citizenship contained in the National Record of Ordinary Passports.
In the National Record of Ordinary Passports, only the records of Romanian citizens and / or former Romanian citizens who have been in situations related to the passport activity carried out at the Passports General Directorate are kept, so that our institution can communicate, according to the incidental legal provisions, only the data held in their own records and only insofar as they exist.
Any interested person can contact, under the conditions of this section, the Passports General Directorate with a request to obtain data on the Romanian citizenship with which he/she or his /her ascendants / descendants are identified in the National Record of Ordinary Passports.
The application to obtain data from the National Record of Ordinary Passports and from the county or Bucharest registers can be sent by post or can be submitted either personally, as well as through a legal or conventional representative, at the Public Relations office within the Passports General Directorate or community services for passports.
In order to facilitate the checks that are required for the purpose of carrying out the identification in the National Record of Ordinary Passports, it is necessary that the request for data provision be accompanied by the following documents:
- the document proving the quality of legal or conventional representative, in original;
- identification documents for the applicant / ascendants / descendants / legal or conventional representative.
.

The identification documents include: - the photocopy of the identity document of the applicant / legal or conventional representative. If the application is submitted personally to the public relations desk, a copy of the identity document is not required, as the identification will be done by the official receiving the request.

     In cases where a physical copy on paper of the identity card is requested as a condition for the provision of a public service, it can be transmitted electronically, after submitting the request to the public relations desk, at the e-mail address dgp .relatiipublice @ mai.gov.ro specifying the registration number obtained at the time of submission.WARNING! In the absence of this registration number, the electronically transmitted ID copy cannot be allocated to the application and will be destroyed and the application will be canceled.

     We note that in the absence of a digital certificate, the method of communicating personal data over the Internet is not secure, and by choosing this type of electronic communication you assume the risks of interception, modification, loss, destruction, delays in receiving data, etc


- legalized photocopy of the civil status certificates (birth certificates, marriage certificates, divorce certificates, death certificates), as well as of the documents from which the possible changes occurred regarding the name and / or the surname of the applicant and / or the legal or conventional representative, as the case may be;
The documents of civil status, as well as those from which changes of name / surname result can be filed as a simple copy only if the official receiving the application certifies them for conformity with the original.

- if the application is not submitted personally, but by the representative / legal representative, it must be accompanied, in addition to the documents provided above, by the photocopy of the identity document of the representative / legal representative, as well as by the original authenticated special proxy that fulfills the legal conditions specified below or by a power of attorney or a document attesting the status of legal representative of the person on whose behalf the data are requested.
In case the interested person also requests data on the Romanian citizenship of his / her ascendants / descendants, it is necessary to present, besides the documents mentioned above, certain additional papers regarding the civil status documents of the ascendants / descendants, as well as the kinship relationship between the applicant and the ascendants / descendants, as follows:
- the photocopies of the identity documents of the ascendants / descendants;
- legalized photocopies of the civil status certificates of the ascendants / descendants (birth certificates, marriage certificates, etc.), as well as of the documents from which the possible changes occurred regarding the name and / or the surname of the ascendants / descendants result

The documents of civil status, as well as those from which changes of name / surname result can be filed as a simple copy only if the official receiving the application certifies them for conformity with the original.

- the authenticated statement of the ascendants / descendants from which their agreement regarding the supply to the requesting person of their data on the Romanian citizenship from the National Record of Ordinary Passports is obtained. If, however, the ascendants / descendants are deceased, the application must be accompanied by their death certificate, in a certified photocopy.
The deadline for solving the request for data provision from the National Record of Ordinary Passports and from the county and Bucharest registers of is 30 days from the date of registration of the application.
The answer can be picked up from the headquarters of the institution where the application was filed or it can be communicated, by post, to the address of domicile or to another address specified by the applicant in the contents of the form.
For a correct identification in the passport records, other information regarding the departure from Romania can be useful, meaning that the request can be accompanied by documents from which it results, for example, the date of leaving the country and the travel document used upon departure. If the applicant does not hold such documents, this information can be specified in the application.

Note:
The notarial documents mentioned above (proxies, declarations, etc.) must be authenticated according to the law.
The civil status documents of the data subject, the documents from which changes made regarding the name and / or the surname of the applicant / ascendants / descendants / legal or conventional representative result, the act by which the legal representative is designated and the notarial documents (proxies, declarations, etc.), when issued by the foreign authorities, must be accompanied by a translation into Romanian language legalized or made by an authorized translator under the conditions of the law (whose signature must be legalized) and fulfill the conditions of over-legalization or apostille, as the case may be. In the situation in which the translations into Romanian are performed abroad, they must be apostilled or over-legalized according to the law.
The documents issued by the authorities of the states with which Romania has concluded treaties for judicial assistance are exempted from over-legalization, apostille or any other formality, under the conditions established in the respective treaties.
Also, in the case of extracts from the civil status documents issued in accordance with the provisions of the Convention no. 16 of the International Civil Status Commission regarding the release of the multilingual extracts of the civil status documents, signed in Vienna on 08.09.1976, to which Romania acceded by Law no. 65/2012, which came into force on 05.06.2013, it is not necessary to undergo the apostille / over-legalization procedure or to fulfil any other formalities.
The court decisions rendered abroad must be accompanied by a translation carried out under the conditions mentioned above and meeting the requirements provided by law for recognition and enforcement.

   
 
   
   
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